OREGON SOCIETY FOR RESPIRATORY CARE
February 7, 2003
BOARD OF DIRECTORS MEETINGIn attendance: Patrick Pangburn, Janet Holloway, Marilyn Woodard Barclay, Nancy Lapka, Marie Keyes, Dan Coons, Trish Stanley, Johnny Mayberry, Ron DeYoung, Tim Hutchinson, Chris Sorenson, Norm Kerr, Linda Tier, Bill Rodgers, Craig Van De Walker, Pedro Cabrera, Susan Pfanner, Cheryl Vial & Cindy Harris.
Called to Order at 1220
Quorum Established
Approval of Agenda: Moved and seconded to pass the agenda. Motion Passed
Approval of Minutes: Moved and seconded to approve the minutes from the February 4th Board of Directors Meeting as submitted. Motion Passed
Presidential Appointments: Norm Kerr has accepted the co-chair of the PACT Committee. Craig Van De Walker has accepted the management chair.
REPORTS
Conference: Discussion about the GREAT CONFERENCE!!
Registration Grossed: $22,542.00
Registered participants: 260
On Site: 50
Moved and seconded to refund $20.00 to those students that were mistakenly charged $70.00. MOTION PASSEDDan Coons to Identify these individuals and mail refund checks as soon as possible. Also, Letters will be sent to the schools from Dan Coons apologizing for the confusion and explaining the refunds.
Vendors: Vendor Fees Totaled: $25435.11
Number of Vendors 47
MOTION was made and seconded to assess a $25.00 fee for at the door registration in the future. The Program should indicate that a $25.00 late fee will be assessed for all registrations received after the deadline listed.Speakers: Great Job to Nancy Lapka, Trish Stanley, Connie Stuber, Steve Mitchum, Tim Hutchinson and all other committee members.
Sputum Bowl: Providence St Vincent’s won and is planning on attending Nationals. They have been given the trophy and Cindy has the nameplate to be engraved by the March Board Meeting. Janet will deliver it to Nancy, who can make sure it gets placed on the trophy. $600.00 will be sent to the team when arrangements are made for them to go to Las Vegas. December 8-11, 2003.
Marie to Notify the AARC Sputum Bowl coordinator of Oregon’s Contact Person: Carl Eckrode.
Chili Cook-Off: Earned $1021.00 Donated to the American Lung Association of Oregon for Asthma Camperships. Winners will be reported in the Breath Sounds. Patty from Arc Medical was the Winner. Dan will be directed to make a directed donation to the ALAO.
TOTAL Conference Expenses: $20,000
Estimated NET: $31,000Other: Additional Suggestions and topics were discussed. Detailed plans and changes will be discussed at the March BOD meeting.
Treasurer: IRS - We did not file last year. We will be filing a report this year by 4/15/04. Concern about accuracy of Addresses with various agencies was raised.
Delegate: NO REPORT SUBMITTED
Northeast Region: NO REPORTS SUBMITTED
Northwest Region: NO REPORTS SUBMITTED
Central: NO REPORTS SUBMITTED
Southern: NO REPORTS SUBMITTED
Eastern: NO REPORTS SUBMITTED
Public Awareness: Cindy Harris is stepping down for personal reasons. She will be missed and Pat is looking for her replacement.
Web Page: No Report
Membership: Nancy Lapka will contact the AARC regarding the membership drive and/or group discount for those who registered this week. The membership chair (Nick Echols) will be responsible for contacting the AARC in September to set up the annual membership drive for 2004 in connection with the OSRC meeting in Eugene in February 4-6, 2004
Publications: No Report
Alternate Site: No Report
Management: No Report
Bylaws: No Report - See Notation
Licensure: Marie Keyes Distributed the HLO’s policy on licensing renewal in the event of an RCP being called to active duty and unable to renew and or obtain CEUs. This will be submitted for publication in the Breath Sounds
Brief Discussion on length of Temporary License. No action taken on this item.
Breath sounds: Deadline - February 17, 2003
The following people are charged with submitting an article:
Pat Pangburn: Letter from the President
Nancy Lapka/Dan Coons: Conference summary & Financials
Marie Keyes: Sputum Bowl Result
Mini Sputum Bowl Questions and Answers
Chili Cook Off Results
Active Duty Information
Janet Sale: My year as President: Include Notification of Golden Stethoscope Winner, RCP of the Year, etc.
Regional Directors: Reports of activity in your area, or on a specific hospital
Joe Dwan: PACT report
ANY OTHER ARTICLES OR EDITORIALS ARE ALWAYS WELCOME.Email Breath Sounds submissions to Randy Cox at randyc@samhealth.org
PACT Report: Letter Writing Campaign to try to get reimbursement for RT’s in the home. We are asking Gordon Smith to sponsor a bill. Make Contacts within the next two weeks to all hospitals in the state to follow up on information distributed at the meeting in Portland. Joe Dwan and Norman Kerr will be attending the PACT in Washington DC March 15-19, 2003. The AARC funds one person per state, the OSRC will fund the other.
Education Committee:
Audit: No Report
Student Liaison: No Report
OLD BUSINESS
NEW BUSINESS
Coalition with Oregon RC educational programs. We as a professional organization need to help with gathering information and supporting the three college programs. Norm will work with the educators regarding having a booth at the Oregon School Counselors Association annual conference in Hood River in April.
Norm to submit budget request and a plan for the OSCA Booth. If this cannot wait until the March BOD meeting he will contact Pedro and the other instructors to develop a plan and submit it by email to the BOD for discussion.
Janet to submit budget request and plan for information gathering to assist the support of the programs. If this cannot wait until the March BOD meeting she will submit it to the BOD for discussion.
Next Meeting is March 21, 2003 at Salem Hospital at 8:30 AM. Maps have been provided.
Linda will order an assortment of Box Lunches.
Meeting Adjourned at 1410
FUTURE MEETINGS
June 27, 2003 Silver Creek Falls Conference Center
September 19. 2003 Salem Hospital
November 21-22, 2003 Silver Creek Falls Conference CenterRespectively Submitted Marie L Keyes, RRT Secretary, OREGON SOCIETY FOR RESPIRATORY CARE
Additional Notes
By Laws: Mailing of the bylaws and the ballots will take place soon, Time line is to have results by March 22, 2004 BOD meeting in Salem for BOD ratification.
Audit/Treasurer: The bank will provide past statements and reconciliation reports, which will be organized and review prior to audit the audit committee meeting. The timeline is to have final reports of 2000, 2001 and 2002 audits by February 2004.
Budget: Dan Coons will develop and distribute by email budget forms. Please think ahead for all budgetary needs in the 2003-2004 Fiscal Year. If you have questions about what you requested/spent in the last fiscal year contact Dan Coons.